Instructor schedules are hard because every class needs the right person
Rules we handle
- Which instructors are certified for which courses
- Multi-day classes, back-to-back limits and prep time
- Instructors a client has requested or locked in
- Travel, cities and time zones
- Time off, holidays and blackout weeks
- Weekly and monthly teaching limits
- Fair rotation through the courses each instructor can teach
What a hand-built schedule costs you
- Classes cancelled or never offered because no qualified instructor was free
- Your best instructors overbooked while others sit idle
- Days every month rebuilding the calendar around each change
We use a mathematical optimizer to find the best schedule your rules allow. You get the strongest possible starting point, and nobody on your side has to build it.
How it works
Send what you have
Your last few months of schedules, your course list and rules, and your instructors (IDs are fine).
Check and confirm
A 45-minute call: you check the setup we pre-filled, and we go through your rules together.
Get your schedule
Your first schedule in 2 to 3 weeks. After that, each one within 3 business days of the date we agree on.
Reply to one email
Before each schedule: the classes coming up, who's off, and your last schedule as it was actually taught.
What you get with each schedule
- Calendar: every instructor's month at a glance, with time off marked.
- By class: who teaches each class, and when.
- Scorecard: every rule you gave us, and proof that it held.
- Exceptions: any class that couldn't be staffed, and exactly why.
- Ready to load: a file for your system, and calendar invites for instructors.
Your people's information stays yours
Send IDs instead of names if you prefer. We never ask for addresses, phone numbers, pay or why someone is off. Files move by secure link, are stored encrypted, and are deleted within 30 days of ending service. We're happy to sign your NDA.
Your first schedule is a free pilot
We study how you schedule today, set everything up, and build your next schedule. You see it, and how it compares with your past schedules, before you pay anything. If it fits, after that it's a flat fee we agree with you up front, based on how many people or teams we schedule, how often, and how complicated your rules are, with rebuilds for rule changes included. As a ballpark, plans start at $199 a month for up to 15 people or teams; complex setups are quoted after the pilot. No per-user licenses, nothing to install.
Satisfied Schedules is a small firm in Richmond, Virginia. You work directly with the engineer who builds your schedule, from the first call to every delivery.
Satisfied Schedules LLC · Richmond, Virginia
info@satisfiedschedules.com
We reply within one business day.